Our client a micro finance company is urgently looking for a Human Resource Officer.
Requirements:
Bachelor’s degree in business with a focus on Human Resources
Postgraduate Diploma in Human Resources will be an added advantage
Minimum Required Experience:- 2 years human resource generalist experience
Required Competencies:
Excellent Planning & Organizing/Work Management Skills
Structured thought process Strategic thinker
High Integrity, Confidentiality and Tact capabilities
Ability to work under pressure and meet deadlines
Results driven and goal focused Self motivated
Excellent communication and interpersonal skills
Fluent in oral and written English & Kiswahili
Excellent Teamwork/Collaboration ability Proficient computer skills
Sound core knowledge of applicable labour legislation
Change Agent Problem Solving / Judgement skills.
Key Performance Areas:
HR Administration
Preparation of job descriptions in conjunction with the Head of HR and the relevant departmental heads;
Responsible for maintaining and updating employee files;
Responsible for the preparation and issuance of employee contracts;
Responsible for conducting exit interviews with all staff who exit the organization and assists in managing the exit process
Ensures timely inclusion of employees in Group Life, WIBA and Medical Insurance schemes immediately upon attainment of permanency
Leave Management:
Responsible for regular updating of the leave register and filing of all leave forms
Follows up with the branches to ensure all leave forms are received by the HR department;
Responsible for regular updating of the leave accruals register
Liaises with the branches and other departments in the preparation of leave planners.
Staff Loans Management
Receives, processes and forwards staff loan applications for approval by the various departmental heads prior to payout
Maintains and updates the various staff loan registers within the region
Receives documentation for new appointments and ensures it is processed within the set timelines;
Prepares relevant documentation for transfers, promotions and terminations
Assists in updating human resource policies as and when required;
Ensures that all reports are sent to the relevant parties as per the agreed upon timelines;
Responsible for conducting HR reference checks / character references for all employees within the first month of employ.
Maintains records of bursaries and assists in monitoring the progress of beneficial
Liaises with various departments to ensure performance appraisals are carried out accordingly and the assessments are received within the HR department within the agreed upon timelines.
Recruitment
Assists in the recruitment of staff within central support departments in the region;
Conducts preliminary interviews and screens applicants for basic compliance with position qualifications;
Schedules final interviews and follows up with departmental heads to provide feedback on each candidate.
Responsible for taking candidates through online assessments as and when required
Liaises with recruitment agencies to fill vacant positions as and when required
Sits in the recruitment motivation sessions to critically analyze the interview reports for all candidates and provide recommendation for appointment
Ensure all recruitment policies, procedures and techniques are adhere
Ensures vacancies are filled with the suitable candidates within the agreed upon timeliness
Maintains a recruitment scorecard as per the annual staff budget.
Payroll Management
Responsible for the preparation and timely submission of monthly payroll schedules
Updates the monthly payroll with the details of new employees, transfers, promotions and exits while ensuring accuracy of data;
Ensures that all payroll changes are authorized prior to implementation
Responsible for the preparation of incentive schedules based on monthly scorecards, from the monthly operational reports.
Training and Development
Assists in conducting new staff orientation;
Assists the Head of HR in identifying training needs within the organization;
Assists the Head of HR in the co-ordination of skills audits and training and development initiatives to address competency gaps and skills needed within the re
Responsible for maintaining accurate training records.
Employee Relations and Welfare
Assists the Head of HR in drafting summaries of hearing proceedings and sits in place of the Head of HR as an independent body in his / her absence;
Assists the Head of HR in providing guidance on company policies and procedures and in-country legislation to line management and other employees, so as to ensure that employment conflict is effectively managed
Liaises with Staff Welfare representatives across the branches for the co-ordination of staff welfare initiatives across the region;
Assists in the implementation and management of the Benevolent Fund and SACCO.
General
Coordination and completion of adhoc HR projects as and when they arise;
Any other duty in accordance with the human resource function as and when required
If you meet the above minimum requirements, kindly email us your cv to;
Recruiting Consultant,Frank Management Consult,Nyaku House, 1st Floor, Hurlingham
Emails: info@frank-mgt.com / Hresourcefrank@yahoo.com
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