Chapter Administrator & P.A
Industry: International Business Network
Location: Nairobi & East Africa Chapter
Salary: Ksh 100,000 (negotiable)
Our client is a Business Network for high level Entrepreneurs, looking for a Chapter Administrators cum Personal Assistant. They will work with the chapter board to ensure that the chapter runs smoothly and efficiently and communicate with members frequently to make sure they have easy access to Organizations benefits, services and opportunities.
Job Duties and Responsibilities
Daily
Provide assistance to the local chapter board
Manage chapter membership database
Prepare all PR and marketing materials for shipping
Keep chapter members informed through email communications
Send prospect information to prospective members
Promote the Business Network’s benefits, services and opportunities to chapter members
Update the chapter profile and member profiles on the network
Act as liaison between the local chapter and Global chapter
Maintain communications through bulk mailings, faxes, emails and press releases
Act as main point of communication between the chapter members and the chapter board
Answer chapter member inquiries by phone or email
Office management – order supplies to ensure office is well stocked and all equipment is in good working order
Coordinate meetings between chapter members and members of the board
Monthly
Monthly board meeting administration, logistics (meeting space, attendance, meeting minutes, board accountability, materials)
Create and communicate with the chapter through monthly newsletters
Inform members of monthly learning and recruitment events
Post learning and recruitment events the website
Update Monthly Chapter Status Report and submit to the Global network
Chapter event organizing, logistics support (recruitment, learning, social, Secure venue, date, time, posting event on websites, Coordinate speaker, photographer, catering Create and send event invitations , Coordinate event registration Create name badges for members and sponsors)
Set up, coordinate, and track payments from members attending the chapter event
Confirm event logistics with vendors and speaker
Update speaker database on the website. Collect speaker evaluations
Track event attendance
Collect contract from vendors and send to finance chair for payment
Know the yearly calendar and budget as far out as possible for each event
Annually
Attend Global Leadership Conferences with the chapter board at cost to the chapter
Assist in membership renewal process (June – August)
Track members renewals
Inform the Global office of any wire transfers or payments that are pending
Assist president and board in replacing outgoing board members
Perform various special projects on an as-needed basis
Assist chapter board members daily/monthly/annually in their roles
Skills & Attributes
Strong communications skills are a must.
Must possess strong office management skills
Individuals of integrity
Knowledge & Qualifications
Diploma/ Degree in Business/ PR/ Communications
Previous Experience as a HIGH LEVEL Personal Assistant or Administrator
Individuals who have worked for multi-nationals and international Organizations are preferred
Must be willing to work flexible hours; some nights and weekends are required.
Computer proficient; strong knowledge of office equipment use;
Computer software experience; word processing; experience working with spreadsheets; data base applications; email and internet use.
If you meet the above requirements send your CV only, to jobs@corporatestaffing.co.ke , indicating the title (Chapter Administrator & P.A) on the subject line before the 15th of October 2013.
We do not charge for interviews.
Please note your current salary on your CV. Only shortlisted candidates will be contacted.
Recruitment Manager
Corporate Staffing Services
3rd Floor, Nabui House, Unga Lane Westlands (Next To Unga House) Nairobi.
Website: www.corporatestaffing.co.ke
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