Procurement Careers in Kenya.
Working for British High Commission Nairobi
Information on job opportunities at the High Commission in Nairobi.
Vacancies
B3(L) Procurement & Compliance Manager Vacancy – Re-Advertised
An exciting opportunity has arisen at the British High Commission
(BHC), Nairobi for a Procurement and Compliance Manager. The BHC
consists of 360 employees with a wide variety of experience and job
roles, representing over 10 government departments working within Kenya
and
Somalia. The aim of the BHC is to help “build a more stable and
prosperous Kenya”, and support British nationals who visit or live in
Kenya.
The job is graded at B3(L) for which the current salary is Ksh.
185,628/- per month before deduction of tax. Where the jobholder is not
liable to Kenyan tax the scale will be abated under HM Treasury rules
and starts at Ksh. 136,067/- per month to take account of the tax they
would have paid.
The Role:
As part of the recent restructuring of the Corporate Services Team, a
new Procurement & Compliance Manager role has been created. This is
an exciting opportunity and the successful candidate should have a good
track record in Procurement and Compliance and will need to demonstrate
that s/he can work as part of a team and meet tight deadlines and
targets.
Key Responsibilities:
Working to support the Director of Corporate Services and the High
Commissioner as Senior Budget Holder, by providing compliant and
auditable Procurement functions across the BHC and in compliance with UK
Government procurement policies.
Manage relationships with key contractors, undertaking timely
tendering exercises, drafting of specifications and improving BHC
internal procurement functions. On compliance to ensure that the BHC
meets all internal reporting standards especially around financial
management, health and safety and environmental considerations.
The Main Duties Include:-
Procurement:
• Managing and controlling all the BHC’s external suppliers with
particular emphasis on service and maintenance contracts, furniture,
transport and building supplies.
• Ensure tender exercises undertaken in a timely and professional
manner, to our policy/standards and in compliance with Kenyan law.
• Establish formal feedback mechanisms for each contract so British
High Commission staff can share ownership and report issues.
• Identify new suppliers who can meet our quality standards and negotiate long time call-off agreements.
• Identify weaknesses in the current procurement management, tackle on the basis of risk, budget and rectify.
• Review current purchasing function and skills base, identify training needs, implement improvements and drive down costs.
• Review options for out-sourcing functions currently done in house,
e.g. gardening, laundry, vehicle maintenance and taxi services.
Compliance:
• Conduct periodic internal reviews to ensure that UK Government compliance procedures are followed.
• Conduct or direct the internal investigation of compliance issues potentially with the Overseas Security Officer.
• Assess service and delivery risks and develop risk management strategies and mitigation.
• Maintain individual team “issue and risk logs” and at a Corporate
Service Unit level. Provide monthly highlight reports to team managers
and quarterly Senior Leadership Team briefing reports.
• Conduct Health and Safety and Environmental audits including membership of relevant committees.
• Identify compliance issues that require follow-up.
• Disseminate Best Practice including written policies and procedures related to compliance.
• Ensure that appropriate IT is in place to provide oversight and monitoring.
• Oversee reporting mechanisms into the Corporate Service Unit Customer Services Team. Undertake mystery shopper exercises
• Oversee the annual internal-audit check of systems and the Annual Compliance Certificate.
Required Skills:
The successful candidate will require:-
• Procurement and Compliance experience, relevant qualification would
be an advantage or extensive experience of running large and complex
tenders
• Extensive experience of developing good working relationships with key stakeholders at all levels.
• Excellent Communication skills with fluent spoken and written English and attention to detail
• Excellent IT skills (a working knowledge of Microsoft Excel and Word is essential)
Key Competences:
• Working with Others – Shows consideration for others’ needs and
motivations, values diversity and inclusion. Works effectively and
supportively on shared objectives with colleagues and contacts in the
immediate and wider teams.
• Communicating and Influencing – Presents a professional image of
self, Department/Post and FCO. Conveys information accurately and
concisely, adjusting style according to purpose and audience. Able to
influence people in meetings and in writing in order to achieve
objectives.
• Problem Solving and Judgement – Systematically gathers information,
assimilates and evaluates it and reaches logical and timely conclusions
which can be defended.
• Delivering Results – Takes responsibility for delivering own work
with speed, and professionalism. Responds flexibly to changing
priorities, monitoring progress and quality of own work and meeting
objectives. Demonstrates the financial and resource management expertise
necessary to achieve results.
• Taking a Wider Perspective – Ability to see the bigger picture, put
own work in context and make connections. Encouraging and contributing
new ideas, innovation and experiment.
• Customer Focus – understands and focuses on customer needs.
Application:
The British High Commission has not appointed any agents to process job
applications or arrange interviews for this position and expects no fees
to be paid to anyone.
Applicants must have the right to live and work in Kenya.
Applications – (CV plus completed application form) clearly marked: –
“B3(L) Procurement & Compliance Manager” should be forwarded to the
following address:
The Human Resources Manager British High Commission, Upper Hill Road
PO Box 30465 – 00100 Nairobi
Or by e-mail to:
HR.Recruit@fco.gov.uk
Applications should be received on or before 01 Oct 2013. Only short-listed applicants will be contacted for interview.
The British High Commission is an equal opportunities employer.
Recruitment and staff management is conducted without regard to gender,
race, ethnicity, religion or disability provided candidates are able to
meet the requirements of the position advertised.
Download
Application Form – Procurement Officer [MS Word Document, 83.5KB]
