New Personal Assistant Jobs in Kenya

Administration Jobs in Kenya

Position: Personal Assistant
Industry:  Finance.
Location: Nairobi.
Salary Range: Open according to experience.

Our client is a leading global payments solutions company that provides a family of well-known, widely-accepted payment card brands and serves consumers, financial institutions, and businesses in over 210 countries and territories worldwide is looking for a Personal Assistant.

The ideal candidates will work closely with senior managerial or directorial staff to provide administrative support, usually on a one-to-one basis. He/she will help the manager to make the best use of their time by dealing with secretarial and administrative tasks.

Key Duties and Responsibilities: 
Devising and maintaining office systems, including data management and filing;
Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
Screening phone calls, enquiries and requests, and handling them when appropriate;
Meeting and greeting visitors at all levels of seniority;
Organizing and maintaining diaries and making appointments;
Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
Taking dictation and minutes;
Carrying out background research and presenting findings;
Producing documents, briefing papers, reports and presentations;
Organizing and attending meetings and ensuring the manager is well prepared for meetings;
Liaising with clients, suppliers and other staff.

Skills & Qualifications: 
Degree in Business Administration, Office Administration.
3 years working experience in a similar role.
Excellent Short hand and audio typing skills.
Excellent customer service and verbal communication skills.
Excellent written and administrative skills.

To apply, send your CV only to recruit@flexi-personnel.com before Tuesday, 3rd December 2013.

Clearly indicate the position applied for and minimum salary expectation on the subject line.

Flexi Office Manager Jobs in Kenya

Administration Jobs in Kenya

Business Support Assistant/ Office Manager (Short-Term contract)
Location: Nairobi
Industry: Financial Services

Our client, an international Financial Corporation is looking for a Business Support Assistant cum Office Manager for a short term period to cover leave absence. We are ideally looking for someone in between jobs and available to start immediately.

The person will be responsible for managing the front office and office administration

Key Responsibilities:
Administrative Support to Country Manager
Effectively support Senior Business Assistant in managing the Kenyan Country Office
Manage the calendar of the Country Manager, taking into consideration the different time zones
Organise management meetings, Prepare agenda / taking of minutes,
Arrange working lunches where required,
Liaise with IT to ensure that technical requirements of meetings are taken care of (e.g. laptop for group webinars, presentations, videoconference)
Screen calls
Travel Coordination for the Country Manager:
Bookings and co-ordination of all travel arrangements (international and local),
Drawing up of detailed travel itineraries for these trips
Co-ordinate travel arrangements (hotel bookings, visas, invitation letters, booking of airport transfers and ground transportation, etc,)
Where necessary, liaise with other International offices to arrange for meetings
Complete Expense Reports (Travel and Entertainment) on regular basis.
General Office Support
Manage and co-ordinate monthly team events and meetings. Organise and co-ordinate any office event arrangements (Workshops, Conferences, Seminars, etc,)
Perform general administrative duties to support day-to-day department operations in such areas as scheduling meetings; maintaining management calendar for assigned departments; taking and distributing meeting minutes; screening calls, SMT calendar, Oracle Expense reports for corporate card, iExpense & PO Creation, invoices, ordering supplies and maintaining department records.
Type all memorandums and letters with a high margin of accuracy, including formatting of MS Word documents
Serve as administrative liaison to others within and outside the company

Qualifications/ Competences 
Relevant Degree/ Diploma.
Over 5 years experience in a similar role in a busy office environment
Specific administration and coordination experience with demonstrated success.
Self-starter with an ability to work independently
Strong power point and excel skills.
Excellent oral and written communication in English.
Ability to work under pressure
Experience in organizing events
Strong team player, decisive and results driven, with high energy levels and initiative

The position offers competitive remuneration.

Should you possess the above qualities and have an interest in this position, forward your application together with a detailed and updated CV to recruit@flexi-personnel.com  not later than Friday 23rd November 2013.

Kindly state the position title and minimum salary expectation on the subject line

Finance and Administration Officer Jobs in Nairobi, Kenya

Ideal Candidate Profile 

Academic qualifications

• Undergraduate degree in business administration, preferably with accounting qualifications.

Work experience

• 6-10 years of professional experience in Finance and/or accounting with 3-4 years of the experience in an international organization working for project donors.

Languages

• Fluency in English is required.
• Specific knowledge, skills and competencies
• Excellent written and verbal communication skills;
• Good knowledge of Microsoft Word, Excel and PowerPoint.
• Proficient use of other ICT software and internet softwarel A self-starter, able to identify improvements to working practice, make recommendations and implement change;
• Excellent interpersonal skills and the ability to work constructively with several internal service departments;
• Proven ability to develop and foster productive working relationships across a globally based organization;
• Proven ability to see through tasks set and deliver results;
• The ability to work under pressure with tight deadlines, flexibility and an entrepreneurial spirit; and Keen sense of ethics, integrity, credibility, and commitment to IDLO's mandate.

Closing date: 04/12/2013

For more information and application details, see: Job Description

Receptionist/ Admin Assistant Jobs With APHRC

Administrative Assistant Jobs Kenya 2013. 

African Population And Health Research Center
Receptionist / Administrative Assistant

The African Population and Health Research Center (APHRC) seeks to recruit a Receptionist/Administrative Assistant. The successful candidate must have good interpersonal skills, be self-motivated, flexible and a team player.

He/she will be responsible for providing receptionist and administrative duties to the office as well as disseminating information to staff.

Duties and responsibilities: 
Reception and interface with visitors at the office
Basic accounting duties including maintenance of office petty cash
Basic secretarial duties e.g. taking minutes during staff meetings
Processing of Local Purchase Orders and Purchase requisitions
Receives, signs for and oversee sorting out and delivery of mail to appropriate offices.
Book meeting rooms for use during meetings and logistical requirements
Make annual subscription of Center’s newspaper supply
Receiving & verification of office of stationery and stock-taking of the same
Processing of staff business cards
Preparation of APHRC monthly taxi schedule
Reconciliation of monthly statements for APHRC flight bookings

Qualifications and experience: 
A Bachelor’s degree in Business Administration or related field
Good computer skills, knowledge of MS Office programs and at least one desktop publishing package
At least 3 years of similar experience in a busy office, preferably an international NGO
Strong interpersonal, organizational and communications skills
Ability to assess priorities and manage competing demands with minimum supervision
Dependable, responsible, reliable and attentive to detail
Knowledge of French and experience in handling finances is desirable and will be an added advantage

If you possess the above qualifications and experience, please apply enclosing a detailed CV, quoting current and expected salary and providing contact details of three referees to (jobs@aphrc.org) or to the address below by 29th November 2013.

The Human Resources Officer
African Population and Health Research Center
APHRC Campus, 2nd Floor
Manga Close, off Kirawa Road
P.O. Box 10787-00100 GPO
Nairobi

www.aphrc.org

Senior Office Administrator Job Vacancy

Administration Jobs in Kenya

Senior Office Administrator

Summary
Our client is an International company dealing with global travel retail operations and a leading player in the industry through acquisitions, tenders and joint ventures across 3 continents; with around 120 outlets in 26 different countries.

Our mission is to be a preferred travel retail & duty free company delivering the highest value for our partners, customers and other stakeholders with whom relationships are key.

To do, this we continue to build a service oriented culture driven by highly motivated and trained team.

Our commitment to our people is to develop and grow their skills and opportunities.
 
Key Responsibilities
Supervising the front office staff and ensuring that the whole premise is managed properly at all time
Sourcing for vendors, sieving and selection of the most suitable vendor.
Coordinate purchases and delivery of goods & Services as per procurement policy
Edit the monthly newsletter and ensure the information flow to all staff members
Manage the intranet and ensure that information on the intranet is up to date
Manage the duty roster for the reception and support staff
Maintain the employee data tracker
Plan meetings and /or conferences and events organization
Ensure that all staff are provided with the uniforms and an inventory of the same is maintained
Ensure that office cleanliness and hygiene are maintained
Process documents for the expat staffs e.g. the passports, work permits and alien cards
Manage allocation of utilities as well as space and facilities planning
In charge of employee welfare activities

Requirements
Degree in Business Administration
At least 4 years experience in a closely related/similar role
Strong organisation and administrative skills – attention to detail is essential
Strong interpersonal and relationship maintenance skills
Excellent verbal and written communication skills
Experience in organising events, meeting and travel arrangements
Male candidates are highly encouraged to apply.
Valid Driver’s License

How to apply: 
Send your application including a cover letter indicating your desire to work with our client; a detailed CV highlighting relevant experience, details of current and expected salary, a daytime phone contact, email address, and the names of three professional referees by close of business Friday 29th November, 2013 to:

Adept Systems
MANAGEMENT CONSULTANTS
P O Box 6416, Nairobi, GPO 00100
Email: recruit@adeptsystems.co.ke
Web: www.adeptsys.biz

Only short listed candidates will be contacted.

Please note that we do not charge fees for receiving or processing job applications.

Receptionist/ Administration Jobs Kenya

Ref: EBU_TMAM__NOV _2013
Reporting to the HOD, SME, and the position holder will support Direct & Indirect Sales Channels in trade marketing, promotions, brand management and consistent merchandising standards; develop, manage and implement sales projects that drive acquisitions of SME Customers, Branding & POS communication across all channels.
The job holder’s key responsibilities will be to:

Support achievement of set sales targets i.e. monthly, quarterly, annually through development, effective participation and coordination of selling support strategy & activities within the SME market;

Develop, Supervise, coordinate and participate in sales and promotion programs aimed at market penetration and acquisition growth;

Managing the briefing process, day to day evaluation, co-ordination and control of support agencies in delivering campaigns;

Managing marketing support and sales promotional materials;

Communication and coordination of Sales Support activities with Region Manager/Territory Sales Manager & Indirect Sales Manager;

Effective monitor and control sales programs & projects assigned i.e. Zidisha Club & SME loyalty program etc. ;

Execute projects aimed at quality acquisition, growth and retention of SME Accounts;

Formulation of demand plan for sales marketing programs and projects. Development of branding communication specific for channels;

Effective monitoring and control the budget of approved departmental budget.

Drive customer satisfaction to achieve the set NPS;

Live the Safaricom way values ;
The ideal candidate should possess the following skills & Competencies:

Degree in a Business related field;

Over 3 years hands on experience in a Sales Distribution/channel execution and administration;

Experience in sales promotions and activations is an added advantage;

Experience in Developing/Implementing/Coordinating Trade development activities;

Planning sales promotions/merchandising activities;

Ability to Cooperate/Liaise with dealers and both internal/external customers;

Ability to making strategic/tactical decisions on trade development activities in the field;

Informing customers on new products & services/Discussing with the customers on how best they can maximize sales;

Experience in Interviewing customers in the field to get feedback on the performance of our products & services/trade initiatives;

Ability to Learn/Research on new ways to penetrate the market while growing revenue;
If you feel that you are up to the challenge and posses the necessary qualification and experience please send your resume and application letter indicating your experience and why you are the most suitable candidate for the role clearly quoting the job title to the address below.
The deadline for application is Wednesday 27th November, 2013 Head of Talent & Resourcing
Safaricom Ltd
Nairobi

Via E-mail to: hr [at] safaricom.co.ke

Receptionist/ Administration Jobs Kenya

The African Population and Health Research Center (APHRC) seeks to recruit a Receptionist / Administrative Assistant.
The successful candidate must have good interpersonal skills, be self-motivated, flexible and a team player.
He/she will be responsible for providing receptionist and administrative duties to the office as well as disseminating information to staff.
Duties and Responsibilities:

Reception and interface with visitors at the office

Basic accounting duties including maintenance of office petty cash

Basic secretarial duties e.g. taking minutes during staff meetings

Processing of Local Purchase Orders and Purchase requisitions

Receives, signs for and oversee sorting out and delivery of mail to appropriate offices.

Book meeting rooms for use during meetings and logistical requirements

Make annual subscription of Center’s newspaper supply

Receiving & verification of office of stationery and stock-taking of the same

Processing of staff business cards

Preparation of APHRC monthly taxi schedule

Reconciliation of monthly statements for APHRC flight bookings
Qualifications and experience:

A Bachelor’s degree in Business Administration or related field

Good computer skills, knowledge of MS Office programs and at least one desktop publishing package

At least 3 years of similar experience in a busy office, preferably an international NGO

Strong interpersonal, organizational and communications skills

Ability to assess priorities and manage competing demands with minimum supervision

Dependable, responsible, reliable and attentive to detail

Knowledge of French and experience in handling finances is desirable and will be an added advantage
If you possess the above qualifications and experience, please apply enclosing a detailed CV, quoting current and expected salary and providing contact details of three referees to (jobs [at] aphrc.org) or to the address below by 29th November 2013. The Human Resources Officer
African Population and Health Research Center
APHRC Campus, 2nd Floor
Manga Close,
off Kirawa Road
P.O. Box 10787-00100 GPO
Nairobi

APHRC Website

Receptionist/ Administration Jobs Kenya

Administration Jobs in Kenya

The African Population and Health Research Center (APHRC) seeks to recruit a Receptionist / Administrative Assistant.

The successful candidate must have good interpersonal skills, be self-motivated, flexible and a team player.

He/she will be responsible for providing receptionist and administrative duties to the office aswell as disseminating information to staff.

Duties and Responsibilities:
Reception and interface with visitors at the office
Basic accounting duties including maintenance of office petty cash
Basic secretarial duties e.g. taking minutes during staff meetings
Processing of Local Purchase Orders and Purchase requisitions
Receives, signs for and oversee sorting out and delivery of mail to appropriate offices.
Book meeting rooms for use during meetings and logistical requirements
Make annual subscription of Center’s newspaper supply
Receiving & verification of office of stationery and stock-taking of the same
Processing of staff business cards
Preparation of APHRC monthly taxi schedule
Reconciliation of monthly statements for APHRC flight bookings

Qualifications and experience:
A Bachelor’s degree in Business Administration or related field
Good computer skills, knowledge of MS Office programs and at least one desktop publishing package
At least 3 years of similar experience in a busy office, preferably an international NGO
Strong interpersonal, organizational and communications skills
Ability to assess priorities and manage competing demands with minimum supervision
Dependable, responsible, reliable and attentive to detail
Knowledge of French and experience in handling finances is desirable and will be an added advantage

If you possess the above qualifications and experience, please apply enclosing a detailed CV, quoting current and expected salary and providing contact details of three referees to (jobs@aphrc.org) or to the address below by 29th November 2013.

The Human Resources Officer
African Population and Health Research Center
APHRC Campus, 2nd Floor
Manga Close,
off Kirawa Road
P.O. Box 10787-00100 GPO
Nairobi

www.aphrc.org

Receptionist/ Front Office Jobs Kenya

Administration Jobs in Kenya

Our Client, in the Hospitality industry is searching for a qualified and experienced candidate to fill the position of a Receptionist/ Front office assistant

Eligible candidates must meet the following qualifications:
Have a minimum of a Diploma in front office/hotel management from a recognized institution;
Bachelor degree in the same area will be an added advantage;
Customer service/ public relations qualification will be of added advantage;
Be computer literate with skills in Ms office Suite and internet;
Be proactive and a self starter with excellent analytical and people skills;
Be a strong team player with a passion for customer service roles;
Mature Kenyan aged between 25 – 30 years;
Must have at least 2 years experience as a receptionist in a hotel industry.

Only qualified candidates should send their applications including three referees, CVs urgently toinfo@ardenafrica.com.

The candidates should indicate their position applied for in the subject line. Please indicate your current and expected salaries.

IT Jobs. Asst Systems Administrator

IT Jobs in Kenya
Position: Assistant Systems Administrator
Company Description
Sanergy is a social venture that is building a sustainable sanitation network throughout Nairobi’s slums, by creating a network of local entrepreneurs who run small-scale sanitation centers.
It is our goal to provide affordable, accessible and hygienic sanitation services to individuals, thereby making a valuable contribution to their communities.
We have launched over 250 Fresh Life Toilets in Nairobi and plan to expand rapidly in the upcoming period.
Responsibilities
Promoting high levels of customer satisfaction within the IT operations by timely issue resolution and proactive communication with the customers.
Perform daily system/network monitoring; verifying the integrity and availability of all services and key functions.
User support for Microsoft applications, Google Applications, Salesforce.com, Dropbox. PC hardware, printers and mobile devices.
Installing and configuring software and hardware operating systems and applications;
Virus protection maintenance, updates to Antivirus software definitions, subscriptions, programs, procedures, and recovery when required.
Printing support to local and network printers and printer maintenance.
Supporting the roll-out of new applications, supporting customers in adapting to new systems and gathering customer feedback.
Prepare reference materials for users by writing operating manuals for new software and hardware applications.
Coordinate training for new staff for all software and hardware applications
Maintain an inventory of all company computer hardware and software applications.
Provide applications programming support for in-house software development projects
Job Summary
The Assistant Systems Administrator will perform
analytical, technical, and administrative work in the installation of new and existing personal computer hardware and software;
diagnoses and resolves problems in response to customer reported incidents;
works with end users to determine types of hardware and software required;
installs new hardware and software and maintains existing components;
trains end users in the use of equipment and software;
performs general maintenance tasks; troubleshoots and resolves issues with computer systems and peripheral equipment located throughout the organization;
assists end users in the piloting of new technologies,
prepares progress reports and evaluates products for compatibility, expandability, and ease of use.
Requirements
Academic & Professional Qualifications
The successful candidate will possess a Bachelor of Science in Information Technology, Information Systems or related field
Certification in related fields is a plus.
Technical Skills and Experience
Experience with desktop operating systems including Windows and Mac OS X
Experience with network configuration, utilization review and performance monitoring.
Experience in working in SaaS environments.
Customer and business support experience
2 years’ experience working with Microsoft Applications, Salesforce.com and Google Applications
2 years’ experience working in Networks Support.
Personal Skills
Ability to adapt communication style for varying audiences to explain needs and means with clarity and understanding.
Exceptional written and oral communication skills.
Exceptional interpersonal skills, with a focus on listening, and questioning skills.
Exceptional customer service orientation
Strong documentation skills
We offer an interesting and challenging position within a multicultural and dynamic environment, selling a product that makes a significant positive impact, and working with a highly motivated team who is passionate about the cause.
If you are interested, please post your cover letter and CV at www.jobscore.com/jobs/sanergy/list
Deadline for applications is 22nd November, 2013.

Laikipia County Jobs in Kenya:. Admin Asst Job

Administration Jobs in Kenya
County Assembly of Laikipia
Re-Advertisement of Vacancies
The County Assembly Service Board of Laikipia County Assembly invites applications from suitably qualified Kenya citizens to fill the following vacant positions.
Administrative Assistant
1 Post
Duties and Responsibilities
Recording dictation in shorthand and transcribing it in typewritten form
Typing from drafts, manuscripts or recording from dictation machines, processing data
Management of e-office
Ensuring security of office records, documents and equipments including classified materials
Preparing responses to simple routine correspondence
Attending to visitors/clients
Handling telephone calls and appointments
Ensuring security of office records
Documents and equipments; and
Effective management of office protocol and media issues
Managing of office petty cash
Operating office equipment
Requirements for Appointment
Secretarial qualification by Kenya National Examinations Council – Stage III
OR
A Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examinations Council or equivalent qualifications from a recognized institution;
Proficiency in computer applications
Minimum 3 years relevant experience
Good administration and organization skills
interpersonal and good public relations skills
Good written and verbal communication skills
Ability to multi-task
If you believe you qualify for this position, please send your CV including detailed work experience and education, a cover letter stating why your skills and qualifications are suitable for this position and give at least three professional references with complete contact information to the address below on or before 8th November 2013.
Those who had applied before need not apply.
All applications should have the position being applied for clearly marked e.g. Application for Position of Telephone Operator on the envelope.
The Secretary
County Assembly Service Board
Laikipia County Assembly
P.O Box 1271-10400
Nanyuki
Email: info@laikipiacounty.go.ke
Remuneration will be commensurate with those published by the Salaries and Remuneration Commission.
Only short listed candidates shall be contacted.
Laikipia County Assembly Service Board is an Equal Opportunity Employer.
Women and physically challenged persons are encouraged to apply.

Event Organizer & Administrator Jobs 30-50K

Latest Jobs in Kenya 2013.
Position: Event Organizer and Administrator
Industry: Hospitality and Entertainment
Location: Nairobi
Availability: Immediately
Salary Range: Kshs 30,000- 50,000
Our client, a reputable firm in the hospitality industry involved in event and décor organization, layout and creation seeks to recruit an Event Organizer and Administrator. The ideal candidate will be responsible for the overall co-ordination of the day to day affairs of the company and should have a pleasant and outgoing personality.
Key Tasks and Responsibilities
Attending various meetings with clients on behalf of the company
Ensuring follow – ups with clients
Receiving payments on behalf of the company and banking the same when necessary
Supervising set up for functions, events, parties and weddings
Researching markets to identify opportunities for events
Liaising with clients to ascertain their precise event requirements
Preparing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets)
Ensuring insurance, legal, health and safety obligations are adhered to
Coordinating venue management, caterers, stand designers, contractors and equipment hire
Organizing facilities for car parking, traffic control, security, first aid, hospitality and the media
Planning room layouts and the entertainment programme, scheduling workshops and demonstrations
Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly
Overseeing the dismantling and removal of the event and clearing the venue efficiently
Professional Skills and Competencies
Diploma in Arts, Business Management or any other  related field
1-2 years of experience in a similar role
Negotiation skills
Attention to details and have a creative mind
A self starter with outstanding event organizing skills
Honest and able to work with minimum supervision
Ability to work under pressure
Excellent interpersonal, communication and networking skill
To apply, send your CV only to careers@flexi-personnel.com before Friday 8th October, 2013.
Clearly indicate the position applied for and the minimum salary expectation on the subject line.

Accounts/ Administrative Jobs in Kenya

Administration Jobs in Kenya
Accounts / Administrative Assistant
The Company
Selwood Consultants is a Kenyan consulting firm that offers solutions in a range of areas including leadership and management development, strategic and business plans, Employee and Customer Surveys, Human Resources consultancy, Financial Management and Communication and Branding Strategy.
We have gained considerable experience and expertise which we continue to deploy in the NGO, Private and Public sectors working with governments and multidonor funded development initiatives.
The job
The Accounts/Administrative Assistant is responsible for functions related to accounts payable, accounts receivable, petty cash, invoicing, banking and general accounting procedures and file maintenance.
Reporting Relationship
The Accounts /Administrative Assistant is administratively accountable to the Executive Director and functionally accountable to the Company Accountant.
By the vantage position of this role, the holder will work closely with the Office Driver/Clerk the Receptionist and the consultants (internal relationships) as well as clients, suppliers/vendors, government offices and other stakeholders.
Essential Duties and Responsibilities
Accounting and Finance
Correctly and timely Enters invoices in the system
Prepares Payment vouchers for vendors, facilities and utilities in a timely manner
Maintains back up folders for all transactions in the business including essential documents
Prepares and dispatches invoices to clients in a timely manner
Collection of debts and withholding tax certificates as may be applicable
Weekly production of cost and revenue reports
Timely Preparation of monthly VAT returns(by 5th of every month)
Preparation of consultants withholding tax certificates
Administration
File management maintenance
Back up for other office staff
Maintenance and custody of all accounting records
Business
Proposal writing and related documentation
Any other work as will be appropriate
Qualifications
KCSE certificate with C in English and Mathematics
CPA 1
Must be proficient in the use of Ms Office suite of packages.
Good command of English and Kiswahili languages
Valid/current certificate of good conduct
Working knowledge of Accounting packages including QuickBooks
Personal Attributes
Demonstrates initiative and self starter attitude
Punctual reliable and consistent
Is approachable, positive, friendly, and has a pro-active customer service philosophy
Multitasks and has strong organizational skills
Has a strong aptitude for retention of detailed information and can accurately explain this information to others
Enjoys working as part of a team, but is equally comfortable working independently
General pleasant demeanor and highly developed interpersonal skills
Application Process
Interested candidates should send their applications with their resumes to info@selwoodconsultants.co.ke on or before 25th October 2013.
Only successful candidates will be notified within two weeks of the closing date.

Family Media Jobs. Personal Assistant

Administration Jobs Kenya 2013.
Vacancy: Personal Assistant
Requirements
Diploma in Business Administration / Public Relations
At least 2 years experience as a PA / Executive secretary.
At least 27 years of age.
Has excellent attendance and positive attitude to the job
Must be a Christian of integrity, self-driven and passionate
Must have good and proven track record
Duties and Responsibilities
devising and maintaining office systems, including data management and filing;
preparing letters, presentations and reports
screening phone calls, enquiries and requests, and handling them when appropriate;
meeting and greeting visitors at all levels of seniority;
organizing and maintaining diaries and making appointments;
dealing with incoming email, faxes and post
taking dictation and minutes;
carrying out background research and presenting findings;
producing documents, briefing papers, reports and presentations;
organizing and attending meetings and ensuring the manager is well prepared for meetings;
Liaising with clients, suppliers and other staff.
managing databases; handling correspondence
Qualified and interested candidates should email a cover letter and a copy of resume to hr@familymedia.tv by COB 18th October 2013.

Admin Assistant Job Vacancies Kenya

Administration Jobs Kenya 2013.
Position: Admin Assistant – 2 Posts
A Company dealing with Agribusiness across East Africa is recruiting for the above positions.
The successful candidate should be sharp, organized flexible.Perform administrative duties systematically.
Ability to manage the office.
Ability to do follow ups with Clients.
Work independently willing to learn.
Qualifications: Administration/management course

Experience: 2 years above.
Commencement date: Immediately
Salary: Depending with experience qualifications.How to Apply:
Kindly send updated resume indicating job title and net pay salary expectation on subject line.
Only applications with salary expectation will be considered
Email: recruitment@covenantexecutives.co.ke

Systems Audit Consultant Jobs Kenya

Consultant Jobs Kenya 2013. ICT Jobs
Request for Expression of Interest
ICT Systems Audit Consultancy Services
Taifa Sacco Society Limited has a membership of 93,072 members as at 31/12/2012.
The Sacco desires to engage the services of an information communication Technology (ICT) consulting firm.
The Sacco requires to conduct a review of its systems and processes in order to succeed in achieving its strategic plan.
The envisaged scope of works entails:
(a) Review of internal control system and processes.
(b) Review of ICT systems security
(c) Assessment and review of Society’s internal ICT skills.
(d) Recommendations according to the best applications.
Taifa Sacco society Limited now invites eligible consultants to indicate their interest in providing the ICT systems audit Consultancy Services as per the scope of works detailed above.
Bidders must submit the following requirements.
(a) Demonstration of the firms’ compliance with relevant statutory (business registration, tax compliance, etc) and professional (current registration/letters of good standing with relevant professional body) requirements.
(b) A brief profile of the firm including description of the firm (articles and memorandum of Association, Certificate of incorporation etc).
(c) A description of the relevant past experience of the firm in carrying out at least three (3) similar in nature assignments in the last five (5) years. The bidder must be conversant with ICT requirements for financial service industry.
(d) Reference letter from the previous/current clients of the same or related services.
(e) Availability of appropriate skills among staff, provide CV’s of key staff proposed for the assignment.
(f) Declaration containing the applicant’s expression of interest and confirmation on the authenticity and accuracy of information so provided.
Completed EOI documents to be submitted (original) in a plain sealed envelope and clearly marked on the envelopes as below:
“Expression Of Interest: ICT SYSTEMS AUDIT CONSULTANCY SERVICES” and should be addressed to:
The Chairman
Taifa Sacco Society Limited
P.O. Box 1649,
Nyeri.
And deposited in the Tender box at NCU Ltd Building at Nyeri so as to be received on or before 25th October 2013 at 10.00 a.m. Documents submitted after this time will be disqualified.
The expression of interest (EOI) documents so received will be opened thereafter at 11.00 a.m. on the same day in the NCU LTD boardroom and the bidders or their representatives are welcome to attend.
Taifa Sacco Society Limited reserves the right to accept or reject any Expression of interest and does not bid itself to give any reason for such decisions(s)
Chief Executive Officer

Tullow Oil IT Jobs in Kenya

IT Jobs in Kenya
Tullow Oil is Africa’s leading independent oil and gas exploration and production company and is a constituent of the London FTSE100.
The Group has interests in over 100 exploration and production licences across 24 countries focusing on four core regions: Africa, Europe, South Asia and South America.
Working for Tullow Oil in Kenya, you will be given the freedom and responsibility to make a difference. We provide the opportunities to build a solid future within our rapidly expanding portfolio and provide competitive rewards as part of our people strategy.
Our high level of employee engagement is also one of our key success factors that we want to continue building on.
Tullow Oil is seeking a talented, self motivated, proactive and skilled indivdudal of high personal integrity to fill the following position:
Job Title: Information Systems Asset and Procurement Administrator
Reports to:  Information Systems Global Asset Manager
Job Purpose:
Coordinate asset procurement in the local office.
Point of contact during replacement of equipment
Audit existing, new machines and software installations.
Support the Global Asset Manager in purchase, installation and maintenance of software.
Key Responsibilities
Assist with setup of FlexNet Manager plus system by input of all existing software suppliers, contracts, and purchase orders.
Follow existing processes for procurement and tracking of company software and hardware (corporate and local).
Ensure asset tagging and maintain an asset register to ensure information is up-to-date, accurate, and auditable.
Perform inventories, using LANDesk software and record all changes to physical location.
Assist Global Asset Manager in the tracking and maintenance of software licenses, warranties, maintenance agreements, and vendor contracts.
Obtain quotations and then raising orders and maintaining stock for consumable items within the local office.
Record all purchases and maintain the records within Maximo
Responsible for local software media library.
Requirements
A degree in a related field from a recognized institution Educated to good GCSE standard.
At least 5 years of experience working with the following systems:
Microsoft Office 2007
Document Management Systems
Flexera Flex Net Manager Plus
LANDesk or equivalent
Use of SQL databases
Prior experience using an automated procurement system
Familiarity with databases an asset management.
Knowledge and use of audit tools and ability to run detailed reports (e.g. LANDesk, Flexera, Crystal Reports).
Strong interpersonal and oral communication skills.
Adept at reading, writing, and interpreting technical documentation and procedure manuals.
Ability to conduct research into products as required.
Proven analytical and problem-solving abilities.
Experience working in a team-oriented, collaborative environment.
For more opportunities and further details please log on to www.adeptsys.biz (job listings). Applications should be sent to:
Adept Systems| MANAGEMENT CONSULTANTS
P.O Box 6416, Nairobi, GPO 00100
E-mail:  recruit@adeptsystems.co.ke |Website: www.adeptsys.biz
Only shortlisted candidates will be contracted
Closing date: Monday 14th October 2013

Chapter Administrator & P.A Jobs Kenya

Administration Jobs in Kenya
Chapter Administrator & P.A
Industry: International Business Network
Location: Nairobi & East Africa Chapter
Salary: Ksh 100,000 (negotiable)
Our client is a Business Network for high level Entrepreneurs, looking for a Chapter Administrators cum Personal Assistant. They will work with the chapter board to ensure that the chapter runs smoothly and efficiently and communicate with members frequently to make sure they have easy access to Organizations benefits, services and opportunities.
Job Duties and Responsibilities
Daily
Provide assistance to the local chapter board
Manage chapter membership database
Prepare all PR and marketing materials for shipping
Keep chapter members informed through email communications
Send prospect information to prospective members
Promote the Business Network’s benefits, services and opportunities to chapter members
Update the chapter profile and member profiles on the network
Act as liaison between the local chapter and Global chapter
Maintain communications through bulk mailings, faxes, emails and press releases
Act as main point of communication between the chapter members and the chapter board
Answer chapter member inquiries by phone or email
Office management – order supplies to ensure office is well stocked and all equipment is in good working order
Coordinate meetings between chapter members and members of the board
Monthly
Monthly board meeting administration, logistics (meeting space, attendance, meeting minutes, board accountability, materials)
Create and communicate with the chapter through monthly newsletters
Inform members of monthly learning and recruitment events
Post learning and recruitment events the website
Update Monthly Chapter Status Report and submit to the Global network
Chapter event organizing, logistics support (recruitment, learning, social, Secure venue, date, time, posting event on websites, Coordinate speaker, photographer, catering Create and send event invitations , Coordinate event registration Create name badges for members and sponsors)
Set up, coordinate, and track payments from members attending the chapter event
Confirm event logistics with vendors and speaker
Update speaker database on the website. Collect speaker evaluations
Track event attendance
Collect contract from vendors and send to finance chair for payment
Know the yearly calendar and budget as far out as possible for each event
Annually 
Attend Global Leadership Conferences with the chapter board at cost to the chapter
Assist in membership renewal process (June – August)
Track members renewals
Inform the Global office of any wire transfers or payments that are pending
Assist president and board in replacing outgoing board members
Perform various special projects on an as-needed basis
Assist chapter board members daily/monthly/annually in their roles
Skills & Attributes
Strong communications skills are a must.
Must possess strong office management skills
Individuals of integrity
Knowledge & Qualifications
Diploma/ Degree in Business/ PR/ Communications
Previous Experience as a HIGH LEVEL Personal Assistant or Administrator
Individuals who have worked for multi-nationals and international Organizations are preferred
Must be willing to work flexible hours; some nights and weekends are required.
Computer proficient; strong knowledge of office equipment use;
Computer software experience; word processing; experience working with spreadsheets; data base applications; email and internet use.
If you meet the above requirements send your CV only, to jobs@corporatestaffing.co.ke , indicating the title (Chapter Administrator & P.A) on the subject line before the 15th of October 2013.
We do not charge for interviews.
Please note your current salary on your CV. Only shortlisted candidates will be contacted.
Recruitment Manager
Corporate Staffing Services
3rd Floor, Nabui House, Unga Lane Westlands (Next To Unga House) Nairobi.
Website: www.corporatestaffing.co.ke

SACCO Receptionist Kenyan Jobs

Administration Kenyan Jobs
Ndege Chai Sacco Ltd is a fast growing Sacco based in Kericho and has members other areas like Naivasha, Tinderet, Sotik Tea/Highlands and Lemotit in Londiani.
The following vacancy have arisen in our establishment;
Receptionist-1 Post
Key Duties
Receiving visitors and members and ushering them to relevant offices;
Receiving and making telephone calls as necessary;
Typing and filing correspondences;
Arranging venue for meetings;
Perform other duties assigned by the secretary.
Skills Attributes and competencies
Strong ICT skills;
Good communication and inter personal skills;
Minimum certificate in Public Relations/Secretarial studies or its equivalent;
Minimum one years experience preferably in a Sacco environment;
Age between 24 – 30 years.
A competitive remuneration package will be offered to the successful candidates.
Those interested and meet the specified minimum qualifications are invited to apply and attach copies of relevant certificates and testimonials with at least two referees indicating expected remuneration to reach the undersigned not later than 11th October, 2013.
Those with experience in Sacco’s will have an added advantage.
Lobbying and canvassing will lead to automatic disqualification. Only shortlisted candidates will be contacted.
The Chief Executive Officer,
Ndege Chai Sacco Ltd,
P. O. Box 857,
Kericho.

Office Administrator Kenyan Jobs (20-30K)

Administration Kenyan Jobs
Office Administrator
Role
Front office administration and ensuring cleanliness is maintained at all times
Receiving calls and responding to customer emails and enquiries.
Offering administrative support to the line managers.
Office management and budget administration& as well as petty cash management
Maintaining both electronic and physical filling systems
Managing and maintaining of office equipment’s
Maintaining the bills payable account and ensuring that all bills are paid on time or before the deadline, electricity, telephone, internet etc.
Maintain the statutory deductions files and ensure prompt payments of the statutory deductions, PAYE, NSSF, NHIF Taxes and VAT
Formatting reports, scanning necessary schedules, photocopying and biding of documents.
Planning and projecting human resource needs for consultancy contracts undertaken by the company.
Coordinating with clients on data collection and schedules of audits and other consultancy work
Keeping and maintain records of call and clients requests and ensuring respective parties have been notified immediately.
Establishing and controlling personnel records and files for both staff and consultants keeping good track of records of leave days and offs
Managing the timesheet records for all staff.
Providing assistance in monitoring employee performance appraisal processes.
Liaising with partners and directors in preparing contracts for both long term and short term consultants.
Coordinating & organizing meetings and trainings/workshops
Coordinating logistics, travel and accommodation arrangements for staff and partners
Coordinate clearance of staff separating from the organization.
Maintain the leave records
Ensuring visitors are well served and treated and directed.
Any other duties as assigned by the management.
The person
Self-driven and with a lot of personal initiative
Team player
Smart and with pleasant person
Must have good track experience
Person of high level of integrity
Organized and smart in approach
Skills
Diploma level or graduate in office administration from a recognized institution
Secretarial training& or a Experience a must
MS office competent especially excel and word and presentation Office management skill
Knowledge of accounts and book keeping a must
Experience
More than 2 years working experience in a busy organization
Experience must include use of computers for the 2 years consistently
Additional& qualifications/Experience& in HR or Accounting would be an added advantage
Send your application to jobs@alternatedoors.co.ke
In the application send a detailed cv with 3 referees 1 of which must be a former employer and include your phone contact Salary 20,000- 30,000