UN Jobs in Kenya. Admin & Finance careers.
Food and Agriculture Organization of the United Nations
Position Title: Admin & Finance Assistant
Vacancy Announcement No: FAO/111/2013
Deadline for Application: 20th Sept 2013
Grade Level: SC-5Contract Type: National Personnel Project
Duty Station: Dollow and Garowe, SomaliaOrganizational Unit: FAO-SomaliaDuration: 3 Months, with possible extension
Eligible Candidates: Somali Nationals Only
Anticipated Start Date: Immediately
Under the overall supervision of the Officer in Charge (O.I.C.) FAO Somalia and the direct supervision of the Head of Office and Head of Administration and Finance, the incumbent will provides administrative, financial and accounting support activities for the Dollow / Garowe Field Offices.
With leeway for independent action, the incumbent performs the following duties:
Maintain financial records and monitoring systems for the office; maintain imprest accounts; reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports; keep record and control the Field Offices petty cash;
Retrieve, enter, select and analyse data from a wide variety of sources, including FAO’s corporate systems and data bases e.g. the GRMS, the local Budget Management System (BMS), the Country Office Information System (COIN), Data warehouse, etc.); verify accuracy of data documents; make necessary calculations.
Assist project/programme staff and immediate supervisor(s) in the verification and reconciliation of operational expenditures in accordance with approved budgets, as required;
Prepare correspondence of administrative and financial nature; draft correspondence to verify data, answer queries, and obtain additional information on transactions and financial matters, as required.
Ensure timely provision of financial data to programme/project staff and supervisor(s) for budget estimates and financial planning; Maintain detailed records of obligations and available balances;
Provide reports on budgetary performance of office accounts, and, if required, assist for the project accounts review and control, and report variations from budgets; Monitor the receipt of Government contributions;
Provide the financial information for the maintain of local inventory records, proper recording of assets, their maintenance and safeguard, and the transfer of ownership of the Organization’s equipment, as required;
Maintain a filing system of administrative, financial and HR documents including staff leave and movement records.
Maintain liaison with local financial institutions to keep up-to-date with financial and regulatory information (exchange and interest rates, procedures and rules, maintenance of bank accounts, etc.).
Support the streamlining of procedures and practices and the introduction of new information technologies to the office.
Perform other related duties as required.
Minimum requirements:
Education:
Diploma level education.
Specialized training in administration, finance, accounting and/or office management. Knowledge and skills:
Experience:
Five years of administrative, accounting and office management experience.
Languages: Good working knowledge (level C) of English and knowledge of local languages.
Somalia language is a strong asset.
Selection Criteria:
Meeting the minimum qualification requirements listed above;
Knowledge and competence in the subject matter;
Good writing and speaking communication skills.
To Apply: Send your application to: Candidates are requested to submit a covering letter quoting the Position Title and Vacancy Announcement No. FAO/111/2013 along with their current/detailed Curriculum Vitae and FAO Personal Profile Form (PPF) available at http://www.fao.org/employment/irecruitment-access/en/
E-mail is the preferred means of receipt and the application should be sent to HR-Somalia@fao.org Applications must be received by the deadline.
Late applications will not be considered.Only short listed candidates meeting all essential qualifications will be contacted.
Food and Agriculture Organization of the United Nations
Position Title: Admin & Finance Assistant
Vacancy Announcement No: FAO/111/2013
Deadline for Application: 20th Sept 2013
Grade Level: SC-5Contract Type: National Personnel Project
Duty Station: Dollow and Garowe, SomaliaOrganizational Unit: FAO-SomaliaDuration: 3 Months, with possible extension
Eligible Candidates: Somali Nationals Only
Anticipated Start Date: Immediately
Under the overall supervision of the Officer in Charge (O.I.C.) FAO Somalia and the direct supervision of the Head of Office and Head of Administration and Finance, the incumbent will provides administrative, financial and accounting support activities for the Dollow / Garowe Field Offices.
With leeway for independent action, the incumbent performs the following duties:
Maintain financial records and monitoring systems for the office; maintain imprest accounts; reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports; keep record and control the Field Offices petty cash;
Retrieve, enter, select and analyse data from a wide variety of sources, including FAO’s corporate systems and data bases e.g. the GRMS, the local Budget Management System (BMS), the Country Office Information System (COIN), Data warehouse, etc.); verify accuracy of data documents; make necessary calculations.
Assist project/programme staff and immediate supervisor(s) in the verification and reconciliation of operational expenditures in accordance with approved budgets, as required;
Prepare correspondence of administrative and financial nature; draft correspondence to verify data, answer queries, and obtain additional information on transactions and financial matters, as required.
Ensure timely provision of financial data to programme/project staff and supervisor(s) for budget estimates and financial planning; Maintain detailed records of obligations and available balances;
Provide reports on budgetary performance of office accounts, and, if required, assist for the project accounts review and control, and report variations from budgets; Monitor the receipt of Government contributions;
Provide the financial information for the maintain of local inventory records, proper recording of assets, their maintenance and safeguard, and the transfer of ownership of the Organization’s equipment, as required;
Maintain a filing system of administrative, financial and HR documents including staff leave and movement records.
Maintain liaison with local financial institutions to keep up-to-date with financial and regulatory information (exchange and interest rates, procedures and rules, maintenance of bank accounts, etc.).
Support the streamlining of procedures and practices and the introduction of new information technologies to the office.
Perform other related duties as required.
Minimum requirements:
Education:
Diploma level education.
Specialized training in administration, finance, accounting and/or office management. Knowledge and skills:
Experience:
Five years of administrative, accounting and office management experience.
Languages: Good working knowledge (level C) of English and knowledge of local languages.
Somalia language is a strong asset.
Selection Criteria:
Meeting the minimum qualification requirements listed above;
Knowledge and competence in the subject matter;
Good writing and speaking communication skills.
To Apply: Send your application to: Candidates are requested to submit a covering letter quoting the Position Title and Vacancy Announcement No. FAO/111/2013 along with their current/detailed Curriculum Vitae and FAO Personal Profile Form (PPF) available at http://www.fao.org/employment/irecruitment-access/en/
E-mail is the preferred means of receipt and the application should be sent to HR-Somalia@fao.org Applications must be received by the deadline.
Late applications will not be considered.Only short listed candidates meeting all essential qualifications will be contacted.
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