Vacancy: Logistics Officer / Driver
Mercy Corps exists to help people build secure, productive and just communities.
Driven by local needs, our programs provide communities in the world’s toughest places with the tools and support they need to turn the crises they confront into the opportunities they deserve.
Mercy Corps is looking for committed and dynamic individual to take up the following position.Program / Department Summary:The Mercy Corps East Southern Africa (ESA) serves the primary function of support to Kenya, Ethiopia, Sudan, Zimbabwe, S Sudan, Somalia and Uganda through the Regional Office.
As part of a Regional Strategy, the office will have a focus on quality, pursue multi-country regional / bi-regional based programming, explore revenue diversification, integrate resiliency initiatives, and manage learning regional exchanges.
The Logistics Officer/Driver will need to be very self-sufficient and work with the Regional Team to satisfy Logistic and Transport needs. General Position Summary:The Logistics Officer/Driver will be primarily responsible for overseeing and ensuring all logistics and transport needs of the Regional Office are being met.
Reporting to the Regional Coordinator, he/she will provide support to regional support staff, country offices, and visitors.
He/she will be instrumental in the provision safe transport services, timely procurement, asset management and XX.
The Logistic Officer/Driver is the ultimate custodian of Regional vehicles and will adhere to all traffic and MC safety rules and follow the Mercy Corps transport guidelines/policies
Essential Job Functions:
Prepares the required documentation for the procurement of goods/supplies and ensures all transactions are completed to Mercy Corps standards.
Maintains proper inventory of Regional office supplies and ensure all equipment is in working order.
Responsible for all aspects of asset inventory management of items in the Regional office in coordination with the MC Kenya logistics department.
Adherence to all MC policies and procedures as outlined in MC logistics policies and procedure manuals;
Assists staff as needed on creating clear and understandable purchase requests and other documentation;
Collects quotations and bids from the market for PR-s as assigned– as per Mercy Corps policies and procedures;
Maintains procurement files as outlined in the MC procurement policy;
Assists when required with the processing and facilitation of Mercy Corps banking transactions
Ensure that there are no conflicts of interests between Mercy Corps staff and suppliers and vendors.
Bring to senior management team’s attention if any conflicts of interest exist or may exist.
Assist with all property management, including: process of identifying, negotiating and maintaining agreements for offices, houses, vehicle leases.
When driving, maintains vehicle log-sheets in accordance with MC policies/regulations. Keep the vehicle ready, clean and on standby – ready for use at all times
Check the vehicle conditions after each trip/routinely – report needs and problems to Regional Coordinator. Responsible for the safekeeping of all vehicle equipment, tools, first aid kits, spares etc.;
Adhere to all safety and communication protocols;
Cooperate and be of assistance to staff and visitors – assist in troubleshooting potential problems during daily business;
Undertake field assignments as assigned;
Helps to ensure that the office portrays a professional image.
Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in country of operation;
Any other duties as assigned by your supervisor
Supervisory Responsibility:N/AAccountability: Reports Directly To:Regional Coordinator</i>
Works Directly With:Regional Program Director, Regional Support Staff, Regional Country Offices, Sr. Finance Officer
Knowledge and Experience:
A minimum of 3 years experience in logistics or administration.
Demonstrated understanding of and / or experience with governmental, non-governmental, or commercial administration, procurement and management issues, protocols and associated systems/apparatus.
Excellent negotiation, representation, skills and the ability to work comfortably with an ethnically diverse staff.
Effective verbal and written communication, organizational skills – Fluency in both written and spoken English.
Basic computer skills (Word, Excel) and knowledge of and experience in inventory, procurement procedures, etc.
Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members and a proven ability to solve problems independently without direct supervision.
Valid driver’s license and experience driving 4×4 vehicles. Must respect and adhere to all traffic rules.
A demonstrated ability to multi-task and process information into action as to not delay program activities.
A clear understanding of procurement ethics and donor compliance is a plus.
Interested candidates who meet the above required qualifications and experienceShould submit on or before October 31st, 2013 at 4.00 p.m. a cover letter, detailed Curriculum Vitae (CV) listing three professional references (including a recent supervisor) to: hr@ke.mercycorps.org
Applicants must clearly indicate on the email subject the position and location they are applying for i.e “Logistics Officer/Driver -Nairobi”
Applications without the right subject heading will be automatically disqualified.
Please do not attach any certificates.
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