By Dorcas Karuana,
Applying for a job is a process that should be given enough time and careful planning. It is the only opportunity that gives you a chance to express your interest in working for your potential employer and why you are the best among hundreds if not thousands of applicants.
If you are job searching in Kenya, it is likely that you will find most job advertisements being applied online. Where you are either filling in online application forms and/or sending out your CV. Some job seekers are never aware of what documents to send and will attach their testimonials even when not asked to in the advert. So follow the instructions given.
When making online applications, the body of your email should be the cover letter that you attach on the email. As part of this process one can assume that the person reading what you have written won’t have much time to focus on what you have to say, which is never the case.
This is the sad truth is that Human Resource Managers have around 30 seconds of time dedicated on your application and draw some quick conclusions from it. This includes the process that starts from reading and opening up your email, and clicking on the attached CV. Therefore your email cover letter is an important part of the process and that it needs to be well thought out, short and punchy!
Here are some tips to get you started:
1. At the top of your email, either in the subject box or before you introduce yourself, you should state which job that you’re applying for.
2. You should assume that you have two short paragraphs before you sign off your email. In those two paragraphs, you should aim to answer the questions – who you are and why you’re right for this role?
3. First paragraph- Explain in details who you are in terms of what it is that you have done with your life so far. Describe this in a way that positions you well in the reader’s mind for the role that they seek to fill. This paragraph is also the place for you to say how delighted you would be to work for this organisation and to be considered as a candidate
4. Second paragraph -Explain why you are the ideal candidate. Identify the key contributions that you can make in terms of your skills, qualifications and experience, which make you a great candidate for this job. Keep it tight and don’t repeat, where possible, what is coming in the attached CV. At the same time, remember that the reader may not look at the CV at all if they do not think the cover email is interesting enough.
5. Be professional and be authentic. Think about why you are right for the role and why you have chosen to apply for this particular job. You want to get across that you have specifically identified this role as being a good fit for you and the organisation, and by putting this in your own words and being authentic about it, your uniqueness will shine through.
6. Address it to a person by title or much better by name – Find out who will be reading this email and what their position/role is? If you do your research, you can find out what it is that this person is looking for, where they sit within the organisation and what is important to them. The more you can target your note towards the receiver of it the better
7. Include an email signature so that you can easily be contacted. Your CV should also include your contact details however making sure that the email also makes it obvious how to get in touch with you is helpful
8. Make sure you follow instructions and are sending everything as it is required and requested in your email. Check if your CV should be sent as an attachment and if so – if it should be in a particular format e.g. word (check what version) or pdf.
9. Simple, clear and concise is better. Don’t go crazy with fonts and colours. Keep it simple, easy to read and easy on the eyes. Also make sure that the font size is good for your reader.
10. Stay fairly formal. It’s an email but don’t forget that it is an application for an important job that you want to be taken serious as a candidate for. Start your email with a ‘Dear Mr or Ms X’. Avoid any abbreviations
Dorcas is a Human Resource Officer at Corporate Staffing Services. Email: dorcas@corporatestaffing.co.ke. Website www.corporatestaffing.co.ke
Applying for a job is a process that should be given enough time and careful planning. It is the only opportunity that gives you a chance to express your interest in working for your potential employer and why you are the best among hundreds if not thousands of applicants.
If you are job searching in Kenya, it is likely that you will find most job advertisements being applied online. Where you are either filling in online application forms and/or sending out your CV. Some job seekers are never aware of what documents to send and will attach their testimonials even when not asked to in the advert. So follow the instructions given.
When making online applications, the body of your email should be the cover letter that you attach on the email. As part of this process one can assume that the person reading what you have written won’t have much time to focus on what you have to say, which is never the case.
This is the sad truth is that Human Resource Managers have around 30 seconds of time dedicated on your application and draw some quick conclusions from it. This includes the process that starts from reading and opening up your email, and clicking on the attached CV. Therefore your email cover letter is an important part of the process and that it needs to be well thought out, short and punchy!
Here are some tips to get you started:
1. At the top of your email, either in the subject box or before you introduce yourself, you should state which job that you’re applying for.
2. You should assume that you have two short paragraphs before you sign off your email. In those two paragraphs, you should aim to answer the questions – who you are and why you’re right for this role?
3. First paragraph- Explain in details who you are in terms of what it is that you have done with your life so far. Describe this in a way that positions you well in the reader’s mind for the role that they seek to fill. This paragraph is also the place for you to say how delighted you would be to work for this organisation and to be considered as a candidate
4. Second paragraph -Explain why you are the ideal candidate. Identify the key contributions that you can make in terms of your skills, qualifications and experience, which make you a great candidate for this job. Keep it tight and don’t repeat, where possible, what is coming in the attached CV. At the same time, remember that the reader may not look at the CV at all if they do not think the cover email is interesting enough.
5. Be professional and be authentic. Think about why you are right for the role and why you have chosen to apply for this particular job. You want to get across that you have specifically identified this role as being a good fit for you and the organisation, and by putting this in your own words and being authentic about it, your uniqueness will shine through.
6. Address it to a person by title or much better by name – Find out who will be reading this email and what their position/role is? If you do your research, you can find out what it is that this person is looking for, where they sit within the organisation and what is important to them. The more you can target your note towards the receiver of it the better
7. Include an email signature so that you can easily be contacted. Your CV should also include your contact details however making sure that the email also makes it obvious how to get in touch with you is helpful
8. Make sure you follow instructions and are sending everything as it is required and requested in your email. Check if your CV should be sent as an attachment and if so – if it should be in a particular format e.g. word (check what version) or pdf.
9. Simple, clear and concise is better. Don’t go crazy with fonts and colours. Keep it simple, easy to read and easy on the eyes. Also make sure that the font size is good for your reader.
10. Stay fairly formal. It’s an email but don’t forget that it is an application for an important job that you want to be taken serious as a candidate for. Start your email with a ‘Dear Mr or Ms X’. Avoid any abbreviations
Dorcas is a Human Resource Officer at Corporate Staffing Services. Email: dorcas@corporatestaffing.co.ke. Website www.corporatestaffing.co.ke
