Grant Coordinator

AdvertiserRafiki wa Maendeleo Trust

Location Rest of Kenya
Job Category NGO, Community & Social Devt
Work Type Full Time

Salary Not specified

We are a Non-Governmental Organisation operating in rural Rarieda District. The organisation began as a grass-root CBO in 2003 to assist orphaned children and youth through community empowerment. The organisation has since developed into a dynamic organisation, focused on empowerment and development, both within the community and the organisation.
We are currently seeking to recruit talented, progressive and team-oriented individuals to fill positions that meet our growing needs. Female candidates are encouraged to apply.
Due to the rural set-up and challenges associated therewith, all applicants should have a personal commitment to community development.
Applicants should take time to reflect and make sure they resonate strongly with the organisation’s vision and mission before considering to apply.
Vision: People believe in themselves and work together to build a vibrant and progressive community.
Mission: Empower people and build their capacities to create positive change for children and youth within their community.
Purpose of the Position:The Grant Coordinator shall act as a team leader and is responsible for the implementation of grant activities which are part of a 2-year close-out strategy for a community health and economic empowerment grant.
The Grant Coordinator is responsible for prudent management of resources, maintenance of healthy relationships with stakeholders, creation and maintenance of an enabling working environment, and ensuring effective monitoring and evaluation of grant activities.
The Grant Coordinator will lead the grant team to build the capacities of various IGA groups and health committees including HFMC, CHC, VHC and CHW to boost their level of organizational development, self reliance and sustainability.
Major Duties and ResponsibilitiesGrant Implementation

• Develop work plans with grant’s team in line with the grant goals, objectives and budget; and mentor staff to help them achieve timely implementation of work plans.
• Provide guidance, mentoring and supervision to grant staff and the relevant communities/beneficiaries, to ensure successful implementation of grant activities, targets and achievement.
• Assess organizational capacity of various community groups and establish a 2-year training grant geared towards increasing groups’ independence and sustainability.
• Ensure responsible, transparent and compliant use of funds within approved budget and in compliance with RWMT’s policies.
• Conduct regular grant staff performance reviews.
• Ensure continuous monitoring and evaluation of the grant activities with all relevant grant and administrative staff.
• Ensure all grant staff keep and maintain up to date and accurate field records of activities and beneficiaries. Provide quality and timely delivery of all grant reports, in their agreed format, as required by donors, the Director and Board.
• Advice the Senior Management Team of any key developments forums in the grant area and any other networks which may serve to the advantage of the grant and its ability to achieve its overall objectives.
• Put forward new ideas and/or recommendations for improved sustainability.

Relationship Management

• Build effective working relationships with government institutions, NGOs, and private sector organisations operating in the district as well as local communities, schools, and religious organisations in line with RWMT’s strategic plan.
• Represent the grant in relevant forums at the local and district levels.
• Maintain good public relations, networking and collaboration with other like-minded organisations.
• Share and instil the values of RWMT to the grant staff and beneficiaries.
• Keep and maintain the name of RWMT in high esteem and respect to the community.

Governance and Management

• Present monthly grant reports to the Manager.
• Ensure that regular management and staff meetings are held and ensure the Manager and Director are adequately briefed on significant issues emerging from the meetings.
• Ensure timely and adequate management information at all times; and participate in quarterly budget reviews and planning meetings.
• Interpret and implement government policies that affect the activities of the grant.

Internal Administration

• Provide quality and timely delivery of all grant reports, in their agreed format and deadlines.
• Maintain follow-up and feedback system to ensure efficient processes
• Maintain and keep up to date and accurate field records and reports of activities and beneficiaries according to the organization’s M&E and reporting requirements.
• Ensure the integrity of information collected and presented is not compromised in any way whatsoever.
• Reviewing grants quarterly and annual work plans according to the organizations needs and requirements.
• Reviewing grants operational budgets in conjunction with the grants team, grant accountant and
• Finance and Administration Manager
• Provide support supervision to the CHEWS to ensure that health grants activities are carried out effectively.
• Participating in health grant concept paper and proposal development for donor funding.
• Actively maintain the internal referral system to ensure beneficiaries are provided with maximum support from the organization’s various expertise.
• Provide timely advice to the Grant Manager as well as the Management Team on issues likely to affect/impact grant implementation.
• The incumbent is part of the management team and hence will be required to attend the management meetings.
• Ensure all inventory items issued to the department are maintained in good condition and are stored neatly and in a secured room.

Other Duties and Responsibilities

• Actively participate in the Saturday Psycho-Social Support Grant for Orphaned and Vulnerable Children and build the community’s capacity to eventually run the Saturday PSS on their own.
• Perform any other duties and responsibilities which may be assigned by the management from time to time and which are related to the achievement of RWMT’s mission and vision.

KNOWLEDGE, SKILLS AND ABILITIES:(The knowledge, skills and abilities may be required through a combination of formal schooling, self-education and prior experience or on-the-job-training).
Level of education:

• At least a Degree in Community Health, Public Health, Environmental Health or Social Sciences with emphasis on Health or Diploma in Nursing with grant management, organizational development and capacity building skills.

Specialized Training/Professional Qualifications

• Health related Training.

Other competencies:

• Requires good interpersonal skills with ability to build personal relationships with business community, beneficiaries, Local Community Members, senior government officials and staff.
• Must have developed good intercultural orientation and strong public relations skills.
• Should possess strong communication, negotiation, and administration skills.
• Must have a valid Motorbike license and be able to ride the motorbike.

Job Experience:

• At least five (5) years’ relevant experience in a similar position.

Interested candidates are requested to email:

• cover letter stating the position for which you are applying, along with current remuneration or last remuneration if currently not employed,
• three paragraph motivation statement and why you feel you meet the requirements,
• three references and
• CV.

By 20 September, 2013
IMPORTANT: All four (4) above mentioned steps must be followed. Applications not following all steps will be automatically disqualified.